Tag Archives: Minutes

A Historical Perspective

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The other day I was listening to a Politician on the radio speak about a developing situation and what could be done to turn it around and fix it for the future. At one point he almost casually said “The regs say you have to use 6 of this but maybe we could reduce that to 3 – we’d have to look into it an consider all the factors but it’s something we’re looking at.”

In this day and age of big political winds of change trying to blow away both regulatory requirements and the documentation backing them in Washington I wonder just what will be left for review and reflection down the road as future decisions are made about ‘pesky regulatory requirements that hamper the ability of industry to function and prosper’.

That may be what is desired by industrialists and those they can buy but from a historical perspective, at least, it makes it difficult to trace the development and evolution of society and culture.

Back when Digital Cameras began to take off and replace Film someone opined that future archivists and historians looking back will see a dead zone beginning with the rise of the Digital Camera because most of the pictures taken with them never get printed so there’s no physical artifact to store away somewhere the way film photos have a film at least.

To some degree this is correct – how many people migrate their growing collection of digital media from drive to drive as time goes on? And those photos that were on that lost or damaged drive and only there – gone forever most likely.

This problem gives me pause for concern every now and then because this problem intersects with my life in a number of ways:
– I generate a lot of photos and videos – more than the average person by far.
– I’m involved in a number of history related efforts in the area I live in, most recently as President of the Boundary Historical Society but I also volunteer and work with the Boundary Museum and the Community Archives.
– currently I’m working with other members of the society in producing our 17th Report – a collection of pieces on the people, places and things that keep the history of the area ‘alive’,
– Every week I reproduce the two weekly newspapers from 106 years ago.
– And finally I am the semi-official reporter and recorder of city council meetings in my town.

And I put them all up on YouTube – thank you to Google for making that possible.

It is while wearing the hat of this last item that I write this opinion piece.

I’m not a politician. Not currently a member of any political party though I was in a youth wing of one of the popular parties in my youth. (then I grew up)

I do remember sitting in front of the TV as a child watching Sunday weekend roundup in Washington shows – can’t say why but they just held my attention. Might have been the oratory and passion, might have been the ideals. And as an adult I’ve found myself in a similar position due to a role I’ve had for the past 11 years; that of broadcaster of city council meetings.

I’m not a member of council or staff – more of their most loyal viewer in a sense. I’ve been at every council meeting since 2006 with only 2 or 3 exceptions.
And since 2011 a lot of those meetings have been recorded on the web.

Now here’s the historical thing about city council: there are official minutes, there are my recordings and there are news media recordings and reporting.

The official minutes do not record the minute details of discussion of things – generally it is a glossing at best with the essential details the only things recorded with fidelity and precision.

What the motion said and how the vote went at the minimum. Because of that brevity you have to look to the media for more detail about what took place.

The newspaper and radio reporters may bring their own audio recorders but they only share parts of what they get and usually a report on it – not the verbatim content. For that you have to go to my recordings.

Both the commercial entities and myself are ephemeral entities – we could ‘go away’ at any time and take all our files away with us. And that would mean the community, and any future historical researchers, would be the losers. It’s not the ending we would want and likely there would be a transfer of material if desired before dissolution. But events can transpire that foil our plans . . . so the archivists would be left with records kept by city hall.

This year City Council debated two changes to the way they do things that I’ve spoken against. (I can do that in the Committee Of The Whole meetings where the public can take part in the discussion and in the question period of the regular meetings).

The first had to do with a Code of Conduct. Essentially putting limits on how passionate or heated a discussion can get. Not germane to this article.

The second has to do with the Minutes and how they are recorded. Specifically the change is the remove the identification of who Moved and who Seconded a motion. So that the Motion and the voting results would be recorded but not those two items, Who.

There were several reasons cited in the proposal and they tend to sound reasonable . . . but from a Historian’s point of view it’s a lessening of the data preserved for the future.

Let’s say I’m trying to compile a history of the life of a prominent person who lived here and made contributions to the community over the years. During the time they spent on council I’d know what was before council, a distillation of the talking points and how the vote went.

Instead I see an example of how to say what happened in 250 words or less. The spirit and words and actions are mostly stripped away. The passion is baked out of it leaving the product of a body bereft of the attribution of who began and supported the topic to begin with.

Considering the rancorous history of this council in particular the contrast between life history before and after with the part in council might be stark. We show how X was passionate about all these things and their creation and execution but there’s this period where X is part of an entity that prefers to be seen as a neutral body with no individual parts. So almost nothing X said or did gets much mention in the official record. Except where X voted and some salient spoken points are noted. All the rest is dross. Not even fit to toss ‘cuz we didn’t deign to record it in the first place.

One of the points made in the proposal is it works against Grand Standing. Because we don’t want that in local politics . . .

Let’s address that, Grand Standing.

What is it? Why it is MAKING YOURSELF MORE NOTICEABLE THAN THE REST by standing out from the rest in some way. Taking an opposing stance and making a show out of it. Making a bold proposal and giving a big sales pitch to get it on the table (in the way that best ensures others will look like ogres if they speak against it).

It’s Politics. It gets in the way of getting things done. But it’s Politics. They are Politicians. At least some of them are . . . others are there because they really want to serve their community without the politics being a blockage. But it’s a Political arena, isn’t it?

Personally I think it gets in the way – but that’s me. At least we don’t have partisan politics in our city hall – yet. But I digress . . .

Without this information history becomes a little less clear to those who come later.
And understanding becomes harder.

  • Les Johnson (And this one is signed just to make a point about who said what, okay)

UPDATE:at the October 30th meeting council decided against adopting this change. So you will still be able to see who moved and who seconded motions in council.

City Council Meeting Feb 27, 2017

City Council held it’s last meeting of February on the 27th.

Notes for first time visitors:
The slices in the pie chart are actually buttons. Click on one and a new window opens. In that window you will be able to watch the meeting starting from the point where that topic begins.
At the end (of this post) you will see the meeting – you can watch it from the beginning here. Or skip to where ever you want of course – most people find the pie slice buttons an easier place to start.

Adopt Agenda Minutes RDKB REPORT Campground Host for 2017 Season Solid Waste Contract with RDKB Requesting permission for a Special Occaision Liquor Licence for the Wineology 101 Event at Gallery 2 Nadine Heidberg re Ruckle Unsightly Property Concerns Councilor Thompson resolves that council authorizes the Mayor, Hammet and Thompson to attened the AKBLG in Rossland Questions From Public and Media

We Lost a Billion Dollars In The Last Year

In the agenda for the April 11 Committee Of The Whole and Regular meetings there is reference to the new Slag Fund Bylaw.

Apparently it needs a revamp because it’s “so old it references legislation no longer in effect”.

As I was reading the new bylaw out and thinking about it my partner was researching the question of “How much money is in the Slag Fund?” on the web. After asking Google “Grand Forks BC slag fund “ she found the minutes of the COTW meeting of Feb 10, 2015. (http://www.grandforks.ca/wp-content/uploads/minutes/minutes-2015/February-10-2015-Committee-of-the-Whole-Minutes.pdf) billion_dollar_slag_fund_fragment_150210_COTW_MinutesIn the Question period someone asked how much was in the fund. According to the minutes there was $1,140,182,000 left in the slag fund … or just over a Billion Dollars.

Well why were we worried about a piddly Million dollars for the Water Meters then?

Maybe because the answer recorded was likely not the actual answer given … methinks there’s a few extra zeroes there.

I tried to see if anyone caught this rather large booboo by going to the minutes of the next meetings. If a councilor finds a problem with the recorded minutes of a previous meeting then they bring up the omissions or errors or clarifications at the next meeting where they are going to vote on accepting the minutes of any previous meetings.

This is one of those places where the devil lives, the details. And just a month before they affirmed that they would be paying attention to all this: watch the meeting of Jan 12, 2015 and you can see Mr. Hamilton asking council if they will read every part of every bylaw that comes before them. https://youtu.be/o3ZI_0HJRRk?t=2h59m10s Essentially he’s asking them to be detailed about the details of the printed material that comes before them. And they try to assure him that they will be. In fact I remember Councilor Butler being rather adamant that she tries to read every part of everything that comes before her – at one time she even tried to delay adoption of an item before council to give her and others more time to analyze it. So I was a bit surprised to see that the erroneous minutes were accepted as-is in the next meeting with Wirischagin and Butler as mover and seconder.

I guess she’s only human after all … just like the staff who were highly stressed at the time if you will recall. Stress creates openings for errors and blind spots. This mistake is in the period when bad morale was in full force, temporary staff reassignments in place due to no CAO. That is the same period when the mistake leading to two different results to the same FOI happened as reported by Chris Walker on CBC radio’s Daybreak show.

Where has the missing $999 Million gone anyway? Or was it $998 Million? Oh well – What’s a Million anyway when you’re talking Billions? Okay – there only was a Million in the Slag Fund back in Feb 2015.

Why am I spending all this time on a typographical error? Well because it happened, was published in the official minutes and not one of our elected representatives or staff caught it. Not one as far as I know. A minor thing maybe but Elected Officials, Media persons, Members of the Public demand that these people perform to a high standard. Even I have been known to demand that people just do their jobs correctly. But they’re all just people – not machines. And people are fallible.

I can’t demand that you, dear reader, never try to hang some government with a stupid error that you’ve found. But I do hope that you don’t lose sight of the fact that no matter who your turf or fire they will be replaced with more human beings. And it might be better for all of us if we weren’t looking at every little thing with a paranoid eye for nefarious doings that aren’t likely there. I’m not saying don’t be skeptical or critical but please have Realistic expectations for Real people and not fantasies for fanatics.

Interestingly if you go to the City’s website and try to find these 2015 minutes you can’t get to them from the menu system. You can find the Minutes of 2016 meetings but there’s no entry for minutes of meetings of previous years. Do Not Despair! To see those you have to type ‘minutes’ into the search box. Then you get to go to pages of minutes for previous years going back to 2004. This keeps the ‘current menu’ system clean and uncluttered I’d guess.

The minutes for all the 2015 meetings are here: http://www.grandforks.ca/council-minutes-2015/#toggle-id-2